FleetDesk is a complete, offline-first Windows application for running a car rental, leasing, and chauffeur business — from the first reservation to the final invoice and the books behind it. Everything lives on your own computer, works without internet, and is fast enough for daily counter use. DASHBOARD - See active rentals, vehicles due back today, overdue rentals, upcoming reservations and available vehicles at a glance - Get "attention needed" alerts: expiring documents, overdue returns, outstanding balances and lease invoices due - Generate due lease invoices in one click VEHICLES - Maintain a full fleet register (make, model, year, plate, VIN, color, category, fuel, transmission, seats, odometer) - Set daily, weekly and monthly rates per vehicle - Track registration and insurance expiry, with automatic out-of-service when registration lapses - Record purchase cost, salvage value and useful life for depreciation - Search, filter by status and paginate CUSTOMERS - Manage individuals and companies (Personal ID, phone, email, driver-license details, notes) - Blacklist risky customers with a reason - Attach customer documents (upload, view, save, remove) - Keep a company driver roster - Search and filter DRIVERS - Maintain a register of chauffeur drivers (ID, passport, nationality, license, expiry, status) - Assign available drivers to chauffeur trips RESERVATIONS - Book vehicles ahead with automatic double-booking prevention and date validation - View a per-vehicle availability board - Convert a reservation into a rental in one step - Cancel and track reservation status RENTALS - Create short-term and chauffeur agreements with a guided 4-step flow - Choose day/week/month rate basis, quantity and rate; add driver fee and overtime for chauffeur - Add billable extras, record odometer/fuel out and take a deposit (with payment method) - Generate a branded rental/chauffeur contract PDF INSPECTIONS - Record check-out and check-in condition on an interactive car diagram - Mark damage points with part, severity and notes - Print a branded inspection report with the diagram and signatures RETURNS - Close a rental into an invoice with automatic charges (rental, extras, late days, excess mileage) - Add manual charges and discounts - Settle the security deposit: refund, apply to charges, or keep (forfeit) - Collect payment on the spot LEASES - Create long-term monthly contracts with a full payment schedule and fair mid-month proration - Generate each period's invoice (or all due invoices at once) - Produce a branded lease agreement PDF - Close a lease and free the vehicle MAINTENANCE - Track service and repair records with cost, vendor and next-service reminders - See document and service alerts before they expire INVOICES - View invoices with line items, VAT, totals, payments and balance - Print and export branded PDF invoices including the payment breakdown - Record full or partial payments (cash, card, cheque) - Reverse payments and void invoices with full control ACCOUNTING - Built-in double-entry general ledger that records every financial action automatically - Add manual journal entries; review entries by source - Post vehicle depreciation automatically (straight-line or reducing-balance) - Manage expenses, vendor bills and payments (accounts payable) - Produce Trial Balance, Profit & Loss, Balance Sheet and per-account General Ledger TRAFFIC FINES - Log traffic fines against a vehicle and driver - Bill a fine directly to the customer as an invoice - Track fine status from open to charged to paid REPORTS - Track invoiced, collected, outstanding and rentals started over any date range - See revenue by month, fleet status and payment mix - Rank top vehicles and top customers by revenue - Analyze profit per vehicle (revenue minus maintenance and depreciation) - Review receivables aging (current / 31-60 / 61-90 / 90+ days) - Export reports to CSV CONFIGURATION & DATA - Set your business profile, logo, tax/VAT rate and currency - Define rental policy and mileage limits - Manage staff accounts and roles - Back up and restore your entire database - Full activity log of every action - Works 100% offline — your data stays on your machine